Legal

Subprocessors

Last updated: October 6, 2026

FleetHarbor is operated by Emergent AI Agency LLC. To run it, we use the service providers below. Each one receives only the data its job needs. The AI providers process documents and recordings under zero-data-retention terms, so they do not keep them or train on them. See our Privacy Policy for how we handle your information.

We update this page before we add or replace a provider. Questions go to [email protected].

FleetHarbor subprocessors
Service	Purpose	Data it receives
Hostinger	Hosting: the servers that run FleetHarbor, its database and file storage, in the United States.Receives: All data stored in FleetHarbor: accounts, organization and fleet records, uploaded files and logs.	All data stored in FleetHarbor: accounts, organization and fleet records, uploaded files and logs.
Resend	Email delivery.Receives: Recipient email addresses and the content of the emails we send, such as sign-in links, invitations and maintenance reminders.	Recipient email addresses and the content of the emails we send, such as sign-in links, invitations and maintenance reminders.
Stripe	Payments and subscription billing.Receives: Organization name, billing contact and subscription details. Card details are entered directly with Stripe.	Organization name, billing contact and subscription details. Card details are entered directly with Stripe.
xAI	Speech transcription, vehicle illustrations and AI text features.Receives: Voice recordings; vehicle specifications (year, make, model, trim, body style, color), never VINs, plates or names; text sent to AI features.	Voice recordings; vehicle specifications (year, make, model, trim, body style, color), never VINs, plates or names; text sent to AI features.
OpenRouter	AI document reading, maintenance research and the in-app assistant. Routes each request only to providers bound by zero-data-retention terms.Receives: Uploaded photos and PDFs and the text read from them; questions asked in the app; vehicle specifications for research.	Uploaded photos and PDFs and the text read from them; questions asked in the app; vehicle specifications for research.
Fireworks AI	AI text features, used only as a fallback.Receives: Text sent to AI features, only when a request falls back to this provider.	Text sent to AI features, only when a request falls back to this provider.
eBay	Part price lookups.Receives: Part search terms only.	Part search terms only.
NHTSA	VIN decoding and safety recall lookups. A United States government service.Receives: VINs, and the make, model and year they decode to.	VINs, and the make, model and year they decode to.