Fleet maintenance. Handled.
Less chasing.
More miles ahead.
Fleet maintenance for the people who keep the work moving. Bring every truck, repair and next service into one clear view.
Get started
Built for HVAC, plumbing & electrical contractors
From the yard to a clear plan
The work is done.
The paperwork shouldn’t be another job.
The invoice on the passenger seat. The note you meant to write down. The last oil change nobody quite remembers.
FleetHarbor brings it all back to the truck it belongs to.
Capture → review → remember
A little input.
A useful record.
Photograph an invoice or speak a note. FleetHarbor drafts the details. You check them before they become part of the truck’s history.
You make the call.
Interactive example · fictional data. Try a sample invoice or note. Nothing is added to your fleet.
Oil & filter service
Your draft is ready
AI draft · photo- Vehicle
- Unit 21 · Service van
- Work performed
- Oil & filter service
- Odometer
- 48,250 mi
- Total cost
- $145.00
A draft, until you say otherwise.
Back to Unit 21
One truck.
The whole story.
Keep the original source, the service record and the next maintenance task connected. So the answer is there when someone asks.
Invoice photo
The paperwork or note that started it.
A record you can stand behind
The draft becomes history only after confirmation.
Know what comes next
Your schedules keep the next service in view.
The bigger picture
See past the
next oil change.
Start with one record. Build a working picture of the whole fleet.
Know what needs attention.
See maintenance due by mileage or time, plus registration and inspection dates. Bring driver-reported issues into the same working view.
Set recurring schedules for each vehicle. Track overdue work and upcoming service, then organize the work with your mechanic.
Know where the money goes.
Keep service costs, fuel purchases and vehicle history together, so the next repair decision starts with the facts.
Review spending by vehicle and category. Fuel analytics show mileage only when the fill-up history supports an honest calculation.
Give the shop a clear plan.
Turn the work ahead into work orders and parts lists. Give drivers and mechanics access that fits their part of the job.
Plan work, track mechanic time and keep the completed service record with the truck. AI suggestions stay labeled for your review.
A few things worth knowing.
Can I bring my existing fleet?
Yes. Import vehicles from CSV or Excel, and bring service and fuel history from spreadsheets. Review the mapping and preview before you commit.
Does AI save records automatically?
No. A photographed invoice or spoken note becomes a draft. You review the details and confirm before anything goes into your records.
Can my drivers and mechanics use it?
Yes. Invite your team with the access they need. Drivers can report issues, and linked mechanics can see assigned work and track their time.